Fax & Email Destination Addressing

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Navigation: Using the Cobwebb Designer > Defining Destination Address Details

The first step that you need to take is to create a Fax or Email Output Device. See Adding an output Device.

If the fax/email number does not appear on your Output pane then you will need to retrieve the destination from an IBM i database using an Exit program and place the returned parameter containing the destination on your Output pane. Now select the Address icon or press 0. Select the fax/email number on your Output pane using your mouse. If you open the Explorer view you will see the new Address Element, you need to select this element and drag it into your Fax/Email Output Device. Now select Properties for this element and on the address tab you will see that Destination is the default type. If you click on the arrow to the right of the type entry you will see that there are several other options. For fax, these options enable you to select information from the Output pane to appear on the queue entry within the Cobwebb queue, for email they make up other information that may be sent with your email e.g. Subject. You may repeat the above for each element that you require. When the destination is email the output document is sent as either a .TXT or .PDF attachment and you may either enter the attachment name in the Output Device (default is ATTACH) or use the Attach address tool.

Note: A Cobwebb Fax or Email Exit program may be defined in your Fax or Email Output Device respectively to retrieve a fax or email number.

Fax Address elements

Valid fax address elements are: -

Element name	Cobwebb queue	Description
Destination	Destination	Fax number Note: The Delete box is not enabled for this type of Address element but you can do this by going to the Destination tab for your Output Device and change the Destination Type to be one of the entries suffixed (Delete).
From	From	Name of the sender
To	To	Name of the recipient
Attention	Attention	Attention name
Reference	Reference	A reference say PO number for the fax
First Page	N/A	This element is for you to select data to breakdown your fax output into individual messages. This information is copied to the Page tab for your Output Device. Note: The Delete box is not enabled for this type of Address element but you can do this by going to the Page tab for your Output Device and change the Comparison Type to be one of the entries suffixed (Delete).

Email Address elements

Valid email address elements are: -

Element name	Cobwebb queue	Description
Destination	Destination	Email address Note: The Delete box is not enabled for this type of Address element but you can do this by going to the Destination tab for your Output Device and change the Destination Type to be one of the entries suffixed (Delete).
Additional Destination	(queue select screen) Email address nnn	Additional email recipients these can be To, CC or BCC entries
To	To	Name of the recipient
From email	(queue select screen)	Email address of sender
From	From	Name of the sender
Subject	Attention	Subject of the email
Message	Reference	Additional message to be sent with the attachment. From version 6.0.30 - If you wish to include more than 1024 bytes of data in your Message text or to include carriage returns, then you may specify a TXT or HTML file to use as the message text. You do this by specifying a %FILE parameter in the Message entry e.g. %FILE"/test/message.htm" where /test/message.htm is the path to the document you wish to use. Note: If using %FILE then the file must always be encoded as UTF-8. Please see the topic Specifying File Paths for more information on how to configure the path to your file. You need to include the file extension e.g. .htm, .txt. You can also include data from the spooled file in the message body - please see Create Dynamic HTML Email Message Body for details.
Attachment name	(queue select screen)	Attachment name for the document.
First Page	N/A	This element is for you to select data to breakdown your email output into individual messages. This information is copied to the Page tab for your Output Device. Note: The Delete box is not enabled for this type of Address element but you can do this by going to the Page tab for your Output Device and change the Comparison Type to be one of the entries suffixed (Delete).
PDF Owner Password	N/A	Specify the password required to perform owner functions for the PDF document (case sensitive). If you leave this as blank then *NONE will be assumed.
PDF User Password	N/A	Specify the password required to open the PDF document (case sensitive). If you leave this as blank then *NONE will be assumed.