This information is displayed when creating or amending a CPPD User Profile.  This information is split over three  pages; just press enter or Page Down on the screen to display the next page. Press F12 or Page Up to return to the previous page.

Entries

First Page

User Profile

The CPPD Userid.  This is the same as the user's IBM i sign on.

Name*

This field is changed each time the 'From' field on the send Fax screen is changed.  It does not have to be the name of the user.

Manager

All users with the same 'Manager' have access to each other's faxes.  If a Userid is used as the 'Manager' and the 'Manager' field on the Userid's record is blank then users can access each others faxes, but not the manager's.

Authorised PC User

If the Cobwebb Fax PC Fax Server is installed, only users who are 'Authorised PC Users' can send a fax using the Fax Server.  A maximum number of PC Users is specified in the CPPD security.  When a new user is authorised as a PC user the total number of currently authorised users is checked, if the number in the CPPD security has been exceeded the new user cannot be added.

Department*

A Department code may be input when creating a fax.  It is used for analysis purposes only.

Mandatory Department

If a mandatory department code is entered the user is not able to change the department code when preparing the fax.  The mandatory department code is always displayed as the user's department code.

Auto print queue

If the Fax System Parameters are set to 'Print outgoing messages' and an Auto print queue and library have been specified in the CPPD user profile, then once the message has been sent a copy will be printed to this print queue (with the Userid of the user who created the message), unless the print queue is:  

Note: The print status flag on the Work with queue display will only be set to 'P' if a sent message has been printed automatically.

Auto print library

This is the library where the above print queue resides.

Hold sent spooled file

Cover page format

Codes Y or N, 1-4.  The fax Cover page format controls whether the cover page is sent as the first page of the fax and whether a form feed is inserted after the cover page.  The code Y or N, 1-4 (Code 4 is user defined in file AFAXHDR) defines the cover page and form feed options for each type of document.

Allow PC cover page

If all faxes sent by Cobwebb Fax are required to have the same cover page (the one generated on the IBM i) it may be desirable to prevent the PC user from selecting a different cover page.

Cover page logo

The Cover page logo is the cover page which comes before the first page of the fax.  It contains the details (which include the company logo) specified in the cover page, see Work with cover pages in System Maintenance.  The Cover page logo specified in the Cobwebb user profile is normally used, if that is blank the System Cover page logo is used, if that is blank no Cover page logo is used.

Cover page signature

A Cover page signature is defined as Cover page which come at the end of the last page of a fax.  A signature can be specified in the cover page.  The Cover page signature specified in the Cobwebb user profile is normally used, if blank the System Cover page signature is used, if that is blank no Cover page signature is used.  If this is the case 'Allow PC cover page' = No will ensure that the IBM i cover page is always used.  If Allow PC cover page is = Yes the User's IBM i cover page will be used unless the PC user requests a different one, or none at all.

Font group

The font group defines which IBM i fonts will be used for the message.  This font group is the CPPD font group which will be used for the message, unless overridden by the font group in the Cobwebb User Profile, or specified in an API generated message.  See System Maintenance 'Work with font groups' for details.

Note: If in doubt use the Cobwebb Fax default font group as this contains a number of fonts suitable for fax.

Second Page

This screen is displayed by pressing Enter or Page Down from the first Work with User profiles display (use Page Up or F12 to return to the first display) or Page up or F12 from the third page.

Priority*

Priority of the last message sent by this user.

Maximum priority

The maximum priority which can be used by this user.  This may be used to prevent the user actually sending messages (by having a maximum priority of 0 'held'), or to control the maximum priority available to the user when sending messages.

Public authority*

Public authority of the last message sent by this user.  The public authority defines who can look at the message.

Mandatory public authority

If entered the mandatory public authority will be used for all the user's messages and can only be changed by changing the user profile.

Send, position cursor

Controls the position of the cursor on the 'Send Fax' screen.  The first time the user sends a message from Cobwebb Fax the 'From' field is blank.  After this the screen shows the details which were entered on the previous message.  The cursor can be positioned to return to the most convenient field, fields below the cursor position will be cleared.

Output directory description

This option is used to insert the company name automatically from the Cobwebb Fax directory.  

If this entry is = Y and the message is created using a Cobwebb Fax directory entry, the directory description will be output to the 'To:' line, providing nothing has previously been entered on the 'To:' line, e.g. on the Send a fax screen.  The 'To:' line is normally used for the Company name.

Display edit options

When preparing a message the second screen provides for the selection of the appropriate Edit Options e.g. 1= Cobwebb Editor, 3=Spooled file etc.. as well as the selection of folder and logo.  If the user does not require to see these options this screen may be bypassed by choosing not to display the edit options.

Note:  the user can still display edit options by selecting F9 on the Send a Fax screen.  

Queue display format

The standard Cobwebb queue display shows :

.......... From       Destination       Attention

an alternative format is now available   :

.......... Attention  To                Reference

1=Standard display, 2=Alternative display

Work with directory

The F9 key on the send a fax screen allows any user to add/change/delete Cobwebb Fax directory entries.  This facility can be disabled (F9 will not be displayed): Y = enabled, N = disabled.

Display fax proofprint

If=Y, the Fax proofprint destination will be displayed on the 'Exit Editor' screen, if=N the option to Fax a proofprint will not be displayed.

CPPD Print output device

This is the output device which will be used to print messages if Option 6=Print is selected from the Cobwebb queue.  This output device must have been previously created using the Work with output device.

CPPD Auto print output device

This is the output device which will be used to automatically print messages owned by the user.  This output device must have been previously created using the Work with output device.

Authorised to send

If 'Authorisation system active = Y' on the System Parameters, then only users who are 'Authorised to send' can send a message. Any user can prepare a message.

Route messages via line number

Where more than one Cobwebb Fax fax line is installed it may be desirable to send faxes using a specified line.  This may be done by entering the 'Line call number' from the desired line on the 'Work with Communication lines' screen.  If entered, faxes from this user will only be sent using the specified line.

Third Page

This screen is displayed by pressing Enter or Page Down from the second Work with User profiles display (use Page Up or F12 to return to the previous display).

PC Incoming Fax details

These details apply to the PC DOS viewer program only.  This program has been replaced by the Cview windows viewer.

Path for PC fax folder

a)When used with the Cobwebb Queue Display program:

If blank the default is I:\CPPD\ , if the I: drive on the PC is not available then enter 'drive:' (e.g. K:) in which case the path will be K:\CPPD\ , or enter 'drive:\' (e.g. K:\) in which case the path will be K:\ where drive K is assigned to folder CPPD.

b)When used with the Cobwebb Fax Office Exit program:

If blank the default is I:\current folder\, if the I: drive on the PC is not available then enter 'drive:' (e.g. K:) in which case the path will be K:\current folder\ or enter 'drive:\' (e.g. K:\) in which case the path will be K:\ where drive K is assigned to the current folder.

Path for PC fax programs

A significant improvement in performance can be obtained when viewing/printing faxes if the Cobwebb Fax fax display programs (Cview or CONVERT.EXE) are located in the user's PC as opposed to a shared folder, however the administration required to ensure that all users have these programs in their PC's may make this option unacceptable.

The Path for PC fax programs is specified as follows:

If blank, the default is I:\CPPD\ , if the I: drive on the PC is not available then enter 'drive:' (e.g. K:) in which case the path will be K:\ , or enter 'drive:\folder' (e.g. K:\CPPD) in which case the path will be K:\CPPD\.

Screen type for PC fax display

Leave blank to use the default screen type (MCGA) to display an incoming fax.  If you have an EGA screen enter 'EGA'.

Enter 'WIN' to start the Cview windows viewer to view and print faxes on a PC.  Note that the Path for PC fax programs must be correct and that this Cview has only been tested with IBM PC support under windows with PC Organiser running.

Printer type for PC fax print

Leave blank to use the default printer type (HPLJ  Hewlett Packard Laser Jet) for PC fax print.  If you wish to use an OKI microline M182 enter 'M182'.

Printer name for PC fax print

Leave blank to use the default printer name (:LPT1) for PC fax print.  If you wish to direct the print to another printer, enter the name here. Note: The speed of printing is slow, use of print cache or other buffering techniques is the responsibility of the user.

Function Keys