This function allows you to prepare and send an email. The email address must be entered directly. This can be found from the Cobwebb Fax & Email Menu - Option 2.
Sending an Email comprises two steps:
1.Addressing the email including the “Header page details”, destination, subject and message information and the date and time the email is to be sent.
2.Typing the text using the Cobwebb editor or IBM i spooled file that contains the message text (you have the opportunity to revise the document).
In order to avoid repetitive keying, Cobwebb Email remembers certain information from the last message you sent (you may, of course, override this if need be).
The following data is shown on the queue record, and is used to identify the message on the queue: From, To, Subject, Reference.
This controls who can view or change the message. Normal means only you; your 'manager' and Cobwebb Email 'operators' have access to the message. None means only you and your 'manager' have access to the message. All means everybody has access to the message.
This is the priority assigned to the message. Hold denotes the message is to be queued but not sent (until the priority is changed see Work with Queue). Low will place the message last on the queue. High will place message above any lower priority message already on the queue.
Type the name of the person sending the message.
Type the name of the addressee (company).
Type the email address of the person sending the email.
Enter the recipients email address.
Specify the subject of the email which will appear in the Subject heading.
Enter any details that you wish to appear as message text in your email. The actual body text will be sent as an attachment.
The name that you wish to be given to the attachment containing the email text.
The extension for the attachment name. This would normally be TXT when using SCS format or PDF when using PDF format.
The format that you wish to send your attachment in. This can be either SCS (plain text) or PDF (Portable Document Format).
If you do not require email confirmation then leave this entry as 00. For user defined confirmation enter 10, for delivery confirmation 20 and for read confirmation 30. If no confirmation is required then the status of the message on the queue will change from queued (Q) to active (A) to sent (S). If confirmation is required then the status of the message on the queue will change from queued (Q) to active (A) to Sent Reply pending (SR) then finally to Sent Confirmed (SC).
Delivery confirmation means that the email header is flagged to say that delivery confirmation is required from the recipient server. If the recipient server is configured correctly then the confirmation will be sent to the senders email address.
Read confirmation means that the email header is flagged to request read confirmation. If the recipients client is configured correctly, once they have read the email a message will be sent back to the senders email address.
Pressing Enter displays the Cobwebb Editor.
Exits the Send an Email function.
Exits the Send a Email function.